We know how important community events are and appreciate the time and effort needed to plan them!Town staff want to help you plan the safest event possible. Please submit applications at least six weeks in advance of your date to allow time for a thorough review.For sports fields bookings, contact Operations by calling 403-851-2590.
Detailed Site Plan:Your site map will include the location of staging, scaffolding, tents, booths, portable toilets, fencing, sponsor and event signage, parked vehicles, activity or games areas and other significant elements.
If plans include the use of pathways, please include your route map.
Interactive, downloadable maps are available on the Town site here:
https://www.cochrane.ca/176/Maps-GIS
Include the location of staging, scaffolding, tents, booths, first aiders, portable toilets, fencing, activity or games areas and other significant elements. Any additions/amendments to your plan will be accepted up to 4 weeks before the event.
If Yes, a Street Use Permit and professional Traffic Accommodation Plan must be submitted before approval will be granted for your event.
List any methods that your organization will use to distribute event information to the public. Under some circumstances, Event Applicants may be required to provide additional communication to businesses and residents.
The Town of Cochrane must be provided with a copy of your insurance certificate indicating a minimum of $2 million in General Liability insurance and listing the Town of Cochrane as an additional insured no less than two weeks prior to the event. Other organizations may need to be included as additional insured depending upon the event or facility used.
1.The Applicant shall ensure that: the assigned area is appropriate for the activity; the activity is conducted in a safe, orderly manner; the activity is restricted to assigned area; the event activities do not interfere with other authorized users or contravene any applicable laws including federal, provincial or municipal laws.
2.The Applicant will reimburse the Town for any damage to property of the Town that may occur as a result of the event within five (5) days of receipt of an invoice from the Town.
3.The Applicant will be responsible for all cleanup operations following the event to restore the facility to the same level of cleanliness as it was prior to the event.
4.The Town may cancel the Events Permit or any or all booked time associated therewith or impose additional conditions should the Town determine, in the Town’s sole discretion, that it is unsafe to proceed with the event.
5.The Town of Cochrane is not responsible for lost or stolen articles.
7.The event and the Applicant’s use of Town property is at the Applicant’s sole risk. The Applicant shall indemnify and hold harmless the Town of Cochrane, including the Town’s officials, employees, agents, contractors, and insurers, from and against any claims, damages, actions, causes of action, penalties or fines arising for personal injury (including death) or property damage relating to the event, the Applicant’s use of Town property, or the Applicant’s activities hereunder, brought by any person whatsoever. The Applicant’s insurance obligations shall in no way limit the Applicant’s obligations under this term.
8.The Applicant shall be responsible for the orderly behavior of all persons participating in the event and shall ensure that facilities and equipment are used only for the purpose listed on the permit.
9.The Applicant must carry the permit and present it upon request at any time during the event.
10.The Town may revoke the permit at any time without payment of any compensation or refund in the event of a breach of any of these Terms and Conditions. Non-Compliance with any laws may also result in fines, penalties and additional charges.
11.Vehicles shall not be driven onto grassed areas or restricted access and service roads at any time. Non-permitted vehicles may be towed at the owner’s expense and risk.
12.The Town will revoke this permit if fee payment and proof of insurance is not received according to the terms of this agreement.
I hereby apply for a festival or event permit. I confirm the information, including name, address, category information and supporting documentation are correct. I agree to provide the Town of Cochrane with written notice of any changes to this information and any information on supporting documents required by the Town of Cochrane. Changes made without notifying the Community Event Administrator, or failure to meet the conditions of this permit renders this permit VOID.
The personal information on this form is being collected under the authority of section 33 (c) of the Freedom of Information and Protection of Privacy (FOIP) Act. Your personal information may be used by the Town of Cochrane for the purpose the information was collected or compiled or for a use consistent with that purpose. Your personal and financial information will be managed in accordance with FOIP. If you have any questions about the collection, use, or disclosure of your personal information, please see this link: https://www.cochrane.ca/175/Freedom-of-Information
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