Station Boardroom Booking Request Form

Please allow a minimum of 10 business days for booking. 
Room(s) Requested

 

The boardrooms can accommodate approximately 10-12 people per room. Both rooms can be combined to accommodate 20-30 people.

Non-profit rates: 
Non-profit organizations providing training or events to the business community can use the boardrooms at no charge. 

For-profit rates:
$45/hr per room or $225/day per room

Do you require use of the room technology?

Please note that payment is required at the time of key fob collection. The amount will be confirmed with the confirmation of your rental.

If the individual responsible for onsite access during the rental period is different from the Contact listed above, please provide their details below. If not, the Contact listed above will be considered the responsible party.

If a FOB is issued, the responsible contact assumes full responsibility for its safekeeping and use. The FOB must be picked up on the day of the booking between the hours of 8:30 a.m. and 4:30 p.m., unless otherwise arranged with the Town.

At the conclusion of the booking, the FOB must be left in the designated return location as instructed. Failure to return the FOB, or loss or damage to the FOB, may result in replacement and reprogramming charges and may affect future booking privileges.

FOB Holder Information if different than main contact
Conditions of Use

  • Event Eligibility
    Events must meet the eligibility criteria for Station at Cochrane Crossing as outlined on the Town of Cochrane website. The Town reserves the right to determine whether a proposed event meets these criteria.

  • Commercial Activity
    Revenue-generating, commercial, promotional, or for-profit activities are not permitted.

  • Room Setup and Cleanliness
    The room is available only during the designated booking time. Setup, event activities, and teardown must occur within the booked time period. Access before or after the scheduled time is not guaranteed, and the room must be restored to its original layout immediately following the event as subsequent bookings may be scheduled.

  • Building Access
    All guests must enter and exit through the West door only.

  • Storage
    Overnight storage of materials or equipment is not permitted. All items must be removed at the end of the booking.

  • Technical Support
    Technical support is limited to basic room functionality and is available during regular business hours only. No support is available after business hours.

  • Food and Kitchen Use
    Catering is not permitted. Access to the kitchen is not available.

  • Amenities
    Please note that vending machines and water fountains are not available onsite.

  • Cancellations
    The Town reserves the right to cancel or modify bookings if operational needs change.

By proceeding with a booking, the User acknowledges and agrees to comply with these Conditions of Use.

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Access to Information and Privacy Protection

The personal information collected through this form will be used to process your application. The information relates directly to and is necessary for the operation of the program or activity applied for and will be input into an automated system to generate content or make decisions, recommendations, or predictions. This information is collected and used under the authority of Section 4(c) of the Protection of Privacy Act and managed in accordance with the Act. For questions about the collection of personal information, please contact ATI@cochrane.ca.