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Bid Number: RFP-HS-001-2023
Bid Title: Health And Safety Management Software (Software and Implementation Services)
Category: Request for Proposals (RFPs)
Status: Closed


RFP Name: 

Health And Safety Management Software (Software and Implementation Services)

RFP Number: 




This Request for Proposals (the “RFP”) is an invitation by the Town of Cochrane (the “Town”) to submit non-binding proposals to implement and provide ongoing software services for a Health and Safety Management Software.

The “Service” includes implementing a software solution to assist with the management of health and safety program documents, resources, and reporting (as further described in Appendix A).
As part of our objectives, the Town is seeking a system that is SQL server based in order to integrate with our SQL based technical environment.

The RFP document sets out: the details of the Services required; the process for submission, evaluation and award of the Contract; the terms and conditions of the Contract; plus, forms which outline the information a Proponent to this RFP should submit in their Proposal.
The Successful Proponent will be invited to enter contract negotiations with the Town for the provision of the Service. The agreement has an anticipated Contract Date as per section 1.3, Table 1 and continue thereafter until the Services are complete, subject to earlier termination as set out in the Agreement.


Cochrane is a thriving community in the Bow Valley in southern Alberta, just west of Calgary. The Town has 4 “divisions, 8 “sections,” and 22 “departments”. The Town provides local government and utility services to a population base of approximately 32,000. We provide a range of services including fire protection, municipal enforcement, planning and development, parks and open spaces, family and community services, water and wastewater management, waste and recycling management, and assessment and taxation. 

The Town considers health and safety as a shared responsibility that requires active leadership and participation from all employees. It is important that all employees are engaged in the health and safety management system as part of our day-to-day activities, in safety meetings, and during orientations and training. Implementation of a digital health and safety management system will provide more efficient communication, interaction, and compliance throughout the organization. 

RFP Document:

The bid document(s) for this opportunity has been posted on for viewing and downloading. 

Proponents must register within the Bidding System to submit a Proposal and view as-built documents.

Creating a Submission for Town of Cochrane RFP's is free.

Submittal Information:

The Towns electronic bidding system at Bids and Tenders (the “Bidding System”). This will allow the Proponent to submit their proposal electronically through the Bidding System.

Contact Person:

Juan “Mo” Pugliese

Health & Safety Advisor 

To contact the Town in relation to this RFP, Proponents must initiate the communication electronically through the Questions and Answer function (“Submit a Question”), within the Bidding System.

RFP Schedule:







Issue Date of RFP

March 9, 2023

Deadline for Questions

March 17, 2023, at 15:00:00 MST 

Deadline for Issuing Addenda

March 22, 2023

Deadline to submit Proposals (“Closing”)

Thursday, March 30, 2023, at 15:00:00 MST 


Week of April 17, 2023

Anticipated Award

May 8, 2023

Contract Commencement Date (“Contract Date”)

June 1, 2023

Commencement of the Work

June 1, 2023

Contact Completion Date

May 31, 2026

Awarded Information:

Once the Town has chosen a successful Proponent, awarded information will be posted on APC and bids&tenders.

Addendum 01
Addendum 02

Addendum 03

Issued: March 13, 2023
Issued: March 16, 2023

Issued: March 17, 2023 
Publication Date/Time:
3/10/2023 12:52 PM
Closing Date/Time:
3/30/2023 3:00 PM
Related Documents:

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